Sample covering letter inviting tenders for managing agent services

Address (with contact address and phone/fax numbers and, if to be used, email address)

Date

Dear

Re: (Name and address of block)

We are in the process of reviewing the appointment of a managing agent to manage our development. Descriptions of the property and services required are enclosed (for guidance only); these will be used to evaluate tenders on a like-for-like basis (please note that the cost of your service will be a key element or the quality of the service provided will be considered as important as the cost). If you are interested in applying, please let me know when you would be available for an initial meeting; it would be most helpful if you could let me know in writing no later than (date). Subsequently we may wish to visit the offices of shortlisted applicants. Any further information you require may be obtained from (name) at the above address. We look forward to hearing from you shortly.

Yours sincerely (Name and position)